Band festival, not sports?

Change the trip name. Hotel and lights-out rules still apply.

Does this replace the athletic overnight form?

No. Follow your school and district forms.

Tournament and festival weekends · Coaches and directors

Sports / band overnight packet

Hotel rooms. Lights-out. Activity bus. Permission slip. Packing list. Chaperones. Email.

Loads the trip. Add dates and names. Names stay on this device.

In this packet

Permission slip for an overnight
Packing list for a hotel night
Chaperone and hotel rules
Parent email and 48-hour reminder
Driver sheet for the activity bus

Hard nos we start with

• No hotel room mixing
• No leaving the hotel without a coach
• No alcohol
• Phones away at lights-out

Edit them. They print on the slip.

The tournament overnight is room lists, a trainer, and a district form you still have to send.

This writes the family packet. Room lists stay a school job. Load sports / band overnight, put the event name in, write.

Sample slip

A draft. Yours uses your school, dates, and hard nos.

PERMISSION SLIP
North High School · 9–12

Trip: Away overnight
Destination: State tournament
Type: Overnight
Depart: 14:00
Return: 18:00
Transport: School activity bus
Cost: $75 covers hotel split and breakfast

Hard nos for this trip:
• No hotel room mixing
• No leaving the hotel without a coach
• No alcohol
• Phones away at lights-out

Notes:
One night. Room lists from the school. Athletic trainer travels with us. District overnight packet still required.

Please return this with your district form if your school requires both.

Student name: ______________________________    Grade: ________
Parent / guardian: ___________________________________________
Signature: ___________________________    Date: ______________
Phone during the trip: ______________________________________
Health notes we should know: ________________________________
_____________________________________________________________

Questions teachers ask

Band festival, not sports?: Change the trip name. Hotel and lights-out rules still apply.
Does this replace the athletic overnight form?: No. Follow your school and district forms.
Follow district forms?: Yes. This packet does not replace them.